HR Compliance Administrator

We’re looking for a friendly and organised HR compliance administrator to join our team. If you have a keen eye for detail and following processes as well as the ability to multi-task and want to be part of an orgaisation that truly makes a difference, then this could be the perfect role for you.

Reports To:

Head of Finance

Location:

You will be based at one of our offices in;
Sittingbourne, Kent – ME10 1NA, Chatham, Kent – ME4 4QZ
Billericay, (Barleylands Farm Park) Essex – CM11 2UD

Terms:

Permanent position, 35 hours per week, Monday–Friday, 9am–5pm

Salary:

Up to £30k per annum

Organisation Overview:

The Hazel Project serves as the parent organisation for two fostering organisations: Diverse Care and Xcel 2000 Fostercare Services. Our mission is to provide safe, supportive, and nurturing families for children in care. We actively recruit and train foster parents, placing the well-being and development of children and young people at the heart of everything we do. By promoting strong safeguarding practices and stable homes, we work to create lasting positive outcomes. Through close collaboration with foster families and professional networks, we strive to help every child thrive and reach their full potential. As an ISO accredited organisation (ISO 9001 & ISO 45001), we have been independently audited and demonstrated that we meet global standards in quality and operational effectiveness. We are also accredited by Investors in People, reflecting our commitment to best practice and creating a supportive and high-performing workplace.

Purpose of the Role:

This role focuses specifically on HR-related regulatory tasks, ensuring all employee files are compliant, and managing documents like DBS and other statutory checks.

The successful candidate will help ensure that all recruitment of staff, independent social workers, panel members and ASP’s is completed in full to be compliant with all safer recruitment regulations. In addition the completion, and review of of DBS and other statutory checks.

Key Responsibilities:

– Manage and oversee staff files on Charms across The Hazel Project
– Manage and oversee recruitment process for staff across The Hazel Project including being part of the interview/selection panel
– Manage and oversee recruitment process for Panel Members across The Hazel Project
– Manage and oversee recruitment process for Independent Social Workers across The Hazel Project
– Manage and oversee recruitment process for ASP’s across The Hazel Project
– Manage and oversee staff appraisals
– Monitor staff sickness and run a quarterly report for Directors
– Monitor and set up staff holiday entitlement
– Process and monitor DBSs for foster parents and their support network, linked families, staff, Panel Members and Independent Social Workers across The Hazel Project
– Responsible for formatting documents before being uploaded to the template gallery
– Responsible for implementing and monitoring systems to enable the effective reporting to Ofsted
– Provide administration support to the Senior Management Team when requested including assisting in the process of tendering for LA contracts
– General administration support where necessary
– Monitor yearly Social Work England registration for Social Workers Attend staff meetings, supervision and training when requested
– Responsible for regular auditing of files. Flag issues and suggestions for improvement to the management team

Qualifications & Experience:

– Experience of Ofsted and safer recruitment – desirable
– Experience of fostering – desirable
– HR qualification – desirable

Skills & Knowledge:

– Good written and oral communication – essential
– Good social skills – essential
– Good IT and computer skills – essential
– Ability to work effectively as part of a team – essential
– Knowledge of Google Workspace (G Suite) – desirable
– Knowledge of Charms (our secure database) – desirable
– Knowledge of DBS online system – desirable

Personal Attributes:

– High level of integrity, discretion, and professionalism
– Flexible and adaptable approach to work
– Patient and resilient with the ability to manage competing priorities
– Strong attention to detail and accuracy
– Positive attitude and good sense of humour
– Ability to build positive working relationships with colleagues and stakeholders
– Sensitivity and awareness when working within a sector

If you’re looking for a role where your skills matter and your work has purpose, we’d love to hear from you.

Closing Date is Sunday 24th May.